Our museum is tasked with collecting, managing and preserving historical objects from Champaign County's history. These objects come in all forms from small buttons to large popcorn trucks! We continue to seek out items that not only relate to major landmark events in the county but also those that tell the story of its citizens.
Today we have over 20,000 items in our permanent collection and we continue to accept items every month. The decision to accept an item into our collection is governed by our collections policy. This document outlines the types of objects our museum holds and the process by which we acquire them. Each item must be accepted into the collection by our Board of Trustees and must be accompanied by the proper documentation.
Step 1. Photograph the Object
Send the photograph to the Collections Committee Chair (firstname.lastname@example.org) to get a preliminary assessment of the item and the museum's interest in accepting the collection.
Step 2. Complete the Temporary Custody Form
The museum will take temporary custody of your item during the approval process. Please note on the documentation if you would like the item back if not accepted into the permanent collection.
Step 3. Formal Action
Our Collections Committee will review the item and make a recommendation to the Board of Trustees. If accepted, a Deed of Gift form will be mailed to you for your signature. This will formally transfer ownership of the item to the museum. Note: that once this action takes place, the object is owned by the museum and will not be returned to the original owner.
Step 4. Cataloging and Storage
There is no guarantee that the object you donate will be on display. Many of our items go into storage for potential use on future exhibits or for future research. The museum is working hard to create an online repository of these items.